Executive Assistant
Company Profile
Priavo Security is seeking an Executive Assistant to join our expanding private security firm. Based in a vibrant, modern office at Lancing Business Park, this role offers a diverse career opportunity for a skilled professional eager to contribute to a dynamic organisation with a strong global footprint. We offer a range of Risk Management services for a variety of clientele across the private, corporate and maritime sector. The Executive Assistant will provide high-level administrative support to the owners and directors by managing schedules, coordinating meetings, handling confidential information, and facilitating smooth day-to-day operations. This role requires exceptional organisational skills, a pro-active approach, attention to detail, discretion, and the ability to handle multiple priorities in a fast-paced environment.
- Competitive salary and benefits package.
- Opportunity for diverse career within a fast-expanding global company.
- A supportive, collaborative, and dynamic team environment.
- Access to training and development resources.
- Education: A bachelor’s degree in Business Administration, communications, or a related field preferred.
- Expertise: A minimum of 5 years’ proven experience as an Executive Assistant or similar role.
- Strategic Organisation: Strong organisational skills, time management, attention to detail and ability to proactively manage priorities effectively. Flexibility and adaptability to changing business needs.
- Effective Communication: Excellent written and verbal communication skills are required to represent the Priavo Group across all stakeholder interactions.
- Problem-Solving: Demonstrated ability to think critically and solve challenges.
- Tech Proficiency: Advanced proficiency in Microsoft Office Suite and proven expertise in CRM, Database and Project Management software is necessary.
- Document Control: Skilled in preparation, management and tracking of accurate, transparent records.
- Confidentiality: Proven track record of handling sensitive information with discretion and integrity.
- Compliance: Knowledge of compliance standards are preferred to ensure the company operates within legal, ethical, regulatory and Health & Safety parameters.
- Executive Assistance: Manage and maintain the Director’s calendar, scheduling appointments, meetings, follow ups, and travel arrangements. Anticipate the Director’s needs and provide proactive support in both personal and professional matters.
- Personal Administration: Provide proactive personal administrative support to the co-founders by booking and managing personal holidays, schedules, travel, events, appointments, and gifting with discretion and efficiency.
- Strategic Meetings: Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Handle confidential and sensitive information with the utmost discretion and professionalism.
- Office Management: Efficiently oversee office operations, ensuring a well-organised, productive, and professional work environment. Focused on optimising administrative processes, coordinating resources, booking team events, and supporting our employees to work happily and healthily.
- Project Support: Performing other administrative tasks and special projects support as assigned, to include financial administration and charitable project support.
- Communications: Where relevant, act as the primary point of contact for internal and external communications on behalf of the Directors, liaising with key stakeholders where relevant.
- Documentation: Conduct research and compile data to support strategic decision-making. Prepare, review, and distribute correspondence, reports, presentations, and other documents.
This role requires flexibility to adapt to business projects, which will involve additional or variable hours.
While primarily office-based, this position also offers the potential for remote working.
This role plays a crucial role in delivering high-quality assistance, allowing the owners to focus on strategic priorities. The ideal candidate will have a strong background in administration, project coordination and time-management, ensuring a well-organised and stress-free environment that enhances productivity.
Adaptability to evolving responsibilities is essential as the company continues to grow.
GoGecko Ltd are acting as a Recruitment Agency in respect of this vacancy.
